Perceptive Underwriting

Group Receptionist

LocationLondon Office

Reporting toHead of Premises & Office Integration.

Job Summary

To provide front of house management and support to the Personal Assistant for the Group Executive Chairman and CEO and Executive team members, along with support to the Head of Premises & Office Integration.

Principal Duties/Responsibilities

  • Reception

    To be the face of Nexus, meeting and greeting all clients and visitors to Nexus in a professional and efficient manner ;

    To ensure a professional and efficient service to all staff and external guests;

    Monitor visitor access and maintain security awareness;

    Oversee the Junior Receptionist;

    Respond to general queries regarding the office /facilities /stationary;

    Answer telephone calls ina timely and professional manner; direct calls appropriately, take to taking accurate and complete messages;

    Manage office and meeting room bookings ensuring that refreshments are provided for meetings as required;

    Organising out-off office hours event events for staff and brokers;

    Organise travel arrangements for all staff (hotels /flights /trains);

    Organising in housebreakfasts and lunches;

    Overall responsibility for the presentation and smooth running of the Nexus Reception.

  • Office Support

    Administer, update and circulate the daily office movement schedule;

    Ensure that the reception, broker lounge and meeting rooms are kept tidy and that crockery and glasses are cleared away regularly during the day;

    Ensure meeting rooms are set up for Induction and Board Meetings;

    Ensure adequate supplies oftea, coffee and refreshments supplies are available and stored away;

    Collate and distribute incoming and outgoing mail; organise courier pickups and deliveries;

    Support any filing, scanning and photocopying requirements;

    Support with any data entry and presentations;

    Providing support to the office facilities team.

  • PA Support

    Support the Executive PA , Group CEO, Executive Leadership team and Facilities Team in ad hoc tasks as required;

    Cover the Executive PA & Events Manager when she is absent from the office;

    Provide support, as required, in the planning, organising and execution of marketing and social events;

    Provide administration support to members of the Senior Management team including;

    Travel arrangements;

    Diary Management & arranging meetings.

Competencies

  • Project Premises Management Support

    Keeping processes up to date

    Provide support and assistance with facilities and building management

    Keeping PPM informed of any issues with facility queries

    Support with any ad hoc tasks

  • Any other reasonable duties as required

    Individuals will be expected to adhere to the Reception dress code whilst presenting a professional image representative of the Nexus Brand.

Required Qualifications, Skills, Knowledge, Experience

  • Skills:

    Organising and planning

    Strong attention to detail

    Being able to multi-task

    Strong verbal and written communication

    Flexible approach to working hours

    Able to use initiative and assist other departments, where necessary

    Reliable and consistent

    IT literacy including strong skills in PowerPoint, Outlook, Word, Excel

  • Knowledge/Experience:

    Relevant experience in a well-established finance organisation

    Office Assistant /Management experience would be essential

    Desire to learn and take on new responsibilities

To apply for this position please Contact: HR team

Contact Email: humanresource@nexusunderwriting.com

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